O365 Sway

“Sway Logo” by Microsoft, 2018. Retrieved July 5th, 2019.

A relatively new presentation offering from Microsoft, Sway lets you build presentations as web content, rather than individual files. This frees you up to embed things like videos, simulations, polls, hashtag searches, Padlets, and other online tools, while making your presentations shareable through a link, rather than an attachment. Sway’s innovative format is also fully accessible, by default.

Access Sway right from your O365 email.

Sway in the O365 email launchpad.

Sway Help

For all the below suggestions, you can visit Microsoft’s Sway support site to support your learning and troubleshooting.  Start with the Get started option, and move on from there. The below tutorials refer to this website.

Best Practices and Tips

The following are some best practices and tips when using Sway for teaching.

Start from a Template

Use one of the suggested templates to pre-structure your presentation or site. This will let you experiment with substituting in your own content while you get comfortable.

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In Sway, explore the templates available.

Get to Know the Storyline

Get to know how the storyline works in Sway. It’s much different than other Office products.

You can switch between the Storyline view and Design view. You might find it easier to work in the Design view for a while.

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Import Content into Sway

Bring in an existing PowerPoint or Word document, and use this to structure a new presentation.

 Start from an existing document (or presentation slides)
Start from an existing document (or presentation slides)

Don’t expect Sway to work the same as PowerPoint, though – in fact this is where many people experience some frustration. Remember, Sway is a unique product, and capable of much more than a conventional presentation.

Additional Tips

  • Once you’ve created some Sways that you like, turn some into templates to reuse.
  • Embed things like Padlets, videos, gifs, simulations or podcasts.
  • Sways are made to be shared – you can let people view them or work on them along side you.
  • If you’ve shared these with anyone, you can also see some basic analytics on how many times it’s been viewed, and how much they read.

Resources Consulted

Microsoft. (2019). Sway Help Center. Retrieved July 11th, 2019.

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